NBI Authorization Letter to Claim NBI Clearance from NBI Office

NBI Clearance is an essential document required for jobs, business, travel and other purposes. You can apply online for NBI Clearance, but you must collect it from NBI Office when it’s ready. In case you can’t visit the NBI Office, write an NBI Authorization Letter and send it with your representative to claim NBI Clearance on your behalf.

The people living abroad can write an NBI Authorization Letter and send their representative to claim NBI Clearance on their behalf from the Main NBI Clearance Center at Metro Manila, Philippines.

The applicants in abroad must fill up Form 5 and complete Fingerprinting at the Philippine Embassy in that country before handing it over to the designated representative in the Philippines.

NBI Authorization Letter

The NBI Authorization Letter is a document to make someone your authorized representative to collect your NBI Clearance from the NBI Office in Philippines. When you write an NBI Authorization Letter with a person’s name, you provide a written permission plus authority to that person to claim your NBI Clearance on your behalf.

You need to write an NBI Authorization Letter when you are unable to visit the NBI Office to claim your NBI Clearance Certificate. With your authorization letter, your valid ID and their valid ID, your representative can go to NBI Office to collect your NBI Clearance.

In order to avoid any issues at the NBI Office, you should learn how to write an NBI Authorization Letter properly. With a well-written authorization letter to claim NBI Clearance will make the process smooth and straightforward.

How to Write an Authorization Letter for NBI Clearance

The National Bureau of Investigation (NBI), Philippines has not issued any specific format for the NBI Authorization Letter to Claim NBI Clearance from NBI Office. Therefore you can write an authorization letter for NBI Clearance in its basic format.

You should not write the authorization letter by hands, it is recommended to type the NBI Authorization Letter on a computer and take print. When writing an NBI Authorization Letter, make sure that you include all necessary details given below.

• Date
• To Director, NBI Address
• Attention to NBI Clearance Center
• Subject of Authorization Letter
• To Whom It May Concern
• Statement of Authorization (100 to 200 words)
• Details of Task to be performed by Representative
• Authorization Validity, If Applicable
• Your Name and Full Address
• Your Contact Information for Verification

So, you should include all the information given above in the NBI Authorization Letter you write. Provide your authentic signature and contact number that NBI can use to contact you for verification purposes.

NBI Authorization Letter Sample/Format

Now, I will share a format/sample of Authorization Letter for NBI Clearance so that you can learn about it.

Date: DD-MM-YYYY

To The Director,

National Bureau of Investigation (NBI)

Metro Manila, Philippines

Attention: NBI Clearance Center

Subject: To Claim NBI Clearance

To whom it may concern,

I, (your full name), hereby authorize the bearer, (representative full name) to file, claim and collect/receive my NBI Clearance on my behalf from NBI Clearance Office/Center. At present, I am unable to file and claim my NBI Clearance personally because of (provide valid reasons).

I have attached a copy of my passport (or any other ID Card) as proof of consent on the said matter. The representative will also present their Identification Card for identity verification purposes.

For any concerns about the said matter or transaction, contact me directly on my phone number (mention your phone number).

[Note: This authorization letter is valid from (Date) to (Date) only.]

Thank you!

Sincerely Yours,

(Your Signature)

Your Full Name

Your Full Address

Your Passport Number

Passport Issue Date

Passport Issue Place

NBI Authorization Letter Validity

The NBI Authorization Letter is valid for the time duration mentioned in the letter. So, you can read the authorization letter to find out its validity.

In case the validity is not specified in the letter then the NBI Authorization Letter is valid till the task is completed. Once the representative collects/receives the NBI Clearance from NBI Clearance Center, the validity of the NBI Authorization Letter is over.

Authorization Letter Rejected by NBI

The NBI Authorization Letter offers a facility to claim your NBI Clearance Certificate without visiting the NBI Office. You can authorize someone to claim and collect the NBI Clearance on your behalf, but what can you do if the NBI has rejected your authorization letter?

The National Bureau of Investigation can reject your NBI Authorization Letter for some valid reasons given below.

1. Name Mismatch:

You must write your name and the representative name exactly same as printed on your ID Cards. If your or representative’s name does not match with relevant ID, the NBI will reject your authorization letter for name mismatch issue.

2. Invalid or Expired IDs:

The NBI can reject your authorization letter if your ID and the representative’s ID is invalid or expired. Both you and the representative must provide a valid ID at NBI Office, only then the representative can claim your NBI Clearance on your behalf.

3. NBI Clearance with HIT:

If your NBI Clearance is flagged with a HIT, it means that the NBI Authorities have found something suspicious about your character/background. In this situation, you must visit the NBI Office personally for the Quality Control Interview and provide additional documents, if needed.

The NBI does not provide NBI Clearance to the representative if their is a HIT on it. In this way, the NBI Authorization Letter is not acceptable when the NBI demands personal visit by the applicant.

Conclusion

The applicant who cannot visit the NBI Office to claim NBI Clearance, can write an NBI Authorization Letter to authorize a representative to claim NBI Clearance on their behalf. I have explained all key information about authorization letter for NBI Clearance and its sample.

In case you still have a query about NBI Authorization Letter, you can ask it in the comment section.

FAQs